What is an employment verification letter?

An employment verification letter (also called a proof-of-employment or work verification letter) is a formal document from your employer confirming that you work there. It typically states your job title, employment dates, employment type (full-time/part-time), and often your salary. It is requested for visa applications, mortgages, apartment rentals, loans, and background checks.

What should an employment verification letter include?

A complete letter includes: company letterhead, the date, employee's full name and job title, employment start date (and end date if applicable), employment type (full-time/part-time/permanent), and the signature, name, title, and contact details of the manager or HR representative. Salary is included only if the requesting party requires it and the employee consents.

Does an employment verification letter need to include salary?

Not always. For visa and immigration purposes (such as H-1B or green card support), salary is usually included because it demonstrates the offered wage. For rentals or general verification, some employers include it and some don't. The employee can ask HR to include or omit salary depending on what the requesting party needs.

Who writes an employment verification letter?

It is written and signed by someone authorized to confirm your employment — typically a direct manager, an HR representative, or a company officer. The letter must be on official company letterhead and include the signer's name, title, and contact information so the recipient can verify it.

How do I request an employment verification letter from my employer?

Email your HR department or manager with: the purpose of the letter, who it should be addressed to (or 'To Whom It May Concern'), any specific details the recipient requires (salary, dates, hours), and your deadline. Most employers process these within 1–3 business days. Provide a template if your HR team asks for one.

Is an employment verification letter the same as an offer letter?

No. An offer letter is issued before you start a job and states the terms of an offer you may accept. An employment verification letter confirms current or past employment that already exists. For immigration, both can be relevant: the offer letter supports the petition, while a verification letter confirms ongoing employment.

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FREE TEMPLATE

Employment Verification Letter: Free Template & Samples

Need proof of employment for a visa, mortgage, or rental? Copy the ready-to-use template below, see exactly what to include, and learn how to request one from HR in a single email.

Quick answer: An employment verification letter confirms your job title, employment dates, and (when needed) salary, on company letterhead, signed by your manager or HR. Copy the template below and send it to your HR team to fill in.

Employment Verification Letter Template

[Company Letterhead]

[Date]

To Whom It May Concern:

This letter confirms that [Employee Full Name] is employed at [Company Name]
as a [Job Title] in our [Department] department. [He/She/They] has been
employed with us on a full-time basis since [Start Date].

[Employee Full Name]'s current annual base salary is [$Amount], paid on a
[bi-weekly/monthly] basis. [His/Her/Their] employment is [permanent /
full-time / ongoing], and [he/she/they] works approximately [40] hours per week.

This letter is provided at the employee's request for [purpose — e.g., visa
application, mortgage, rental]. Please contact the undersigned with any
questions regarding [Employee Full Name]'s employment.

Sincerely,

[Signature]
[Manager/HR Name]
[Title]
[Company Name]
[Phone] · [Email]

Replace every [bracketed] field. Keep it to one page on company letterhead. Omit salary if the recipient doesn't require it.

What to Include

Element	Required?	Why
Company letterhead	Yes	Establishes the letter is official and verifiable
Employee name + job title	Yes	Identifies who is being verified and their role
Employment start date	Yes	Confirms tenure; add end date if past employment
Employment type (FT/PT/permanent)	Yes	Lenders and immigration care about stability
Salary / wage	If requested	Required for most visa/immigration and mortgage uses
Signer name, title, contact	Yes	Lets the recipient verify the letter directly

Using It for a Visa or Green Card?

For H-1B, green card, or other immigration filings, the letter should state your title, full-time status, and offered wage to align with the petition and LCA. Pair it with the related templates and guides below.

Immigration Letter of Support →H-1B Sponsorship Costs →H-1B Minimum Salary by State →

Frequently Asked Questions

Balaji Ingole

SMIEEE · FBCS · FIETE | Immigration & employment content

Templates reviewed for immigration and general-verification use. This is general information, not legal advice. Read full bio →