Legal Operations Specialist
Job Description
<p><strong>About the position</strong></p>
<p>We are seeking a Legal Operations Specialist to support our fast-growing Legal and Compliance team. This is an operations-focused role grounded in legal systems: you’ll handle core paralegal tasks while also helping to build and improve the systems, workflows, and databases that keep our legal function running smoothly and growing in step with the firm.</p>
<p>Working alongside experienced colleagues, you’ll also serve as a key liaison between Legal and Compliance and the rest of the firm, often acting as the first point of contact for various Jane Street stakeholders, including traders and technologists.</p>
<p>Responsibilities of the role include:</p>
<ul>
<li>Designing, organizing, managing, and maintaining databases to support the firm</li>
<li>Support daily legal operations and oversee ad hoc projects as needed</li>
<li>Organizing and maintaining centralized directories, contract templates, and support materials</li>
<li>Reviewing and preparing documentation, collecting signatures, drafting, blacklining, proofreading, scanning, and completing forms</li>
<li>Facilitating the collection and provision of data to stakeholders</li>
<li>Identifying bottlenecks, proposing improvements, and implementing solutions that increase efficiency—including exploring how AI and legal workflow tools can improve our processes</li>
</ul>
<p><strong>About you</strong></p>
<ul>
<li>Have a bachelor's degree and 3+ years of paralegal or legal operations experience at a law firm or in-house</li>
<li>A process thinker who can identify bottlenecks, brainstorm solutions, and drive efforts to resolve them</li>
<li>Have a fundamental understanding of legal documentation and corporate governance principles</li>
<li>A self-starter with a strong independent work ethic; able to handle competing priorities</li>
<li>A strong communicator with great people skills who can work effectively with colleagues across varied professional backgrounds</li>
<li>Experienced with databases, project management, and AI tools</li>
<li>Have excellent computer skills (e.g., MS Word, Excel, Google Workspace, web-based portals, and legal workflow/entity management systems)</li>
<li>A reliable, courteous, and flexible team player with a “no-job-too-small” attitude</li>
<li>A licensed notary, or willing to become one</li>
</ul>
<p><em>If you're a recruiting agency and want to partner with us, please reach out to </em><a href="mailto:[email protected]"><em>[email protected]</em></a><em> </em></p>