Administrative Assistant-Reppy Institute for Peace and Conflict Studies and Einaudi Center for International Studies

Administrative Assistant-Reppy Institute for Peace and Conflict Studies and Einaudi Center for International Studies

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Administrative Assistant-Reppy Institute for Peace and Conflict Studies and Einaudi Center for International Studies

About the Einaudi Center for International Studies

One of the country’s premier international studies centers, the Mario Einaudi Center for International Studies (Einaudi Center) is Cornell’s crossroads for research, teaching, and learning about the world. Through area studies and thematic programs, we strive to foster deep understanding and new knowledge of current events, histories, cultures, and languages of the world. We support campus-wide multidisciplinary initiatives and forge transnational collaborations. The Einaudi Center sits within the framework of “Global Cornell” which is comprised of internationally engaged units that foster high-impact international research and collaborations, teach and mentor the next generation of global citizens, and support international experiences and cultural exchange for all Cornellians.

About the Reppy Institute for Peace and Conflict Studies

The Judith Reppy Institute for Peace and Conflict Studies is an interdisciplinary program devoted to research and teaching on the problems of war and peace, arms control and disarmament, and more generally, instances of collective violence. Our focal areas include climate change and conflict; nuclear security; governance of emerging technologies; human rights, race, and gender.

The Opportunity

The Reppy Institute for Peace and Conflict Studies (PACS) is seeking an Assistant to provide administrative support for PACS and other programs and initiatives within the Einaudi Center and the Office of the Vice Provost for International Affairs. This position is an opportunity to serve as the first point of contact for PACS and respond to inquiries from Cornell, local, national and international communities on behalf of PACS Program Manager and senior administrative staff. In this role, you will also:

• Work collaboratively with and on behalf of a diverse, international constituency made up of faculty, academic visitors, staff, and students across multiple colleges, units, and programs.
• Coordinate and implement virtual and in-person events (conferences, seminars), including the hosting of academic speakers.
• Maintain relevant web content and social media, on-line events calendar and provide content for digital newsletters and other promotional materials.
• Perform financial and travel transaction processing to support the needs of the program in compliance with applicable University or external policies.
• Reconcile and audit monthly procurement card statements and financial
  transactions.
• Provide event and office supply expense reports to the program manager.
• Assist in the coordination and support of undergraduate and graduate research grants and fellowships, travel grants, and visiting scholar/fellow programs serving as the key liaison with various faculty and campus units.
• Support PACS general office functions and supervise student office staff.

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY and is completely on-site. Typical work hours are 8:30am-4:30pm Monday through Friday. There may be occasional work hours outside of the typical work hours due to department events or activities.

What We Need

We are looking for a collaborative team member who is service-oriented, attentive, organized and culturally inclusive. Additionally, you will:

• Hold an Associate’s degree and 2 to 4 years relevant experience or equivalent combination.
• Demonstrate the aptitude to work independently and efficiently in a high-paced and demanding office environment while maintaining a positive, service-oriented attitude focused on excellence.
• Display self-motivation, sound-judgement, excellent organizational skills, and attention to detail.
• Juggle a variety of tasks at any given time.
• Utilize creative problem solving and analytical skills managed with a “can-do” approach.
• Assist with event planning.
• Have strong technical skills and experience with Microsoft Office Suite and Adobe Suite; familiarity with, or a strong aptitude for learning, University systems and content
  management systems (i.e. Drupal) desirable.
• Be culturally sensitive and have the aptitude to work harmoniously with diverse constituencies is expected.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:

• Knowledge/interest in peace and conflict studies would be helpful.
• Event management experience.
• Familiarity with financial transactions within the Cornell system
• Experience using Mailchimp, Canva.
• Familiarity with Zoom or other video conferencing software.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is located in Ithaca, New York and is completely on-site.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell’s impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children’s Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell’s COVID-19 workplace guidance as well as the university’s COVID-19 services and information.

University Job Title:

Administrative Asst IVJob Family:

AdministrationLevel:

DPay Rate Type:

HourlyPay Range:

$24.01 – $27.91Remote Option Availability:

Fully OnsiteCompany:

EndowedContact Name:

Jamie Doss

Job Titles and Pay Ranges:

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Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

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