Program Coordinator for Student Organizations

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Job Description

Full Job Description

Posting Details

Position Information


Recruitment Number
Number of Vacancies
Working Title
Program Coordinator for Student Organizations
Classification Title
Student Affairs Manager
Proposed Salary to be Offered
Appointment Percentage (Budget)
Position Summary

The Program Coordinator for Student Organizations is a full-time professional staff position which is part of the Office of University Centers within the Division of Student Affairs at the University of Wisconsin-La Crosse (UWL). In conjunction with the Associate Director of Student Engagement and Leadership, the Program Coordinator for Student Organizations is responsible for the development, implementation, and assessment of a comprehensive, strategic student organization process. This individual will assume primary responsibility for all Recognized Student Organization (RSO) registration, training, and resources. This position will also assume responsibility for programming and administration within the Center for Organizations, Vision, and Engagement (COVE). This position will assist in the hiring, training, and direct supervision of undergraduate students. This role will serve as an integral part of a collaborative team of Program Coordinators in the areas of student activities, Fraternity and Sorority Life, Civic Engagement, Leadership Development, and Involvement. This team of Program Coordinators must all be committed to fostering the social, artistic, intellectual, educational, cultural, and recreational development of students through planned programs and activities.


Responsible for the general oversight of all Recognized Student Organization ( RSO ) processes. (50%)

  • Serve as the University Centers point of contact for all Recognized Student Organizations.
  • Assist in the management of UWL’s ‘Engage’ Platform – MyOrgs, which serves as our virtual house of student organizations.
  • Review and Approve Events, Forms, and Inquiries within MyOrgs.
  • Assist RSO’s in areas of event planning, fundraising, artwork approvals, budgeting, and more.
  • Maintain a connection with Business Services to ensure Student Faculty Organization (SFO) procedures are followed.
  • Oversee RSO Annual Registration Process and New RSO Application Process.
  • Serve as Primary Adviser for the Student Organization Committee.
  • Conduct RSO Officer Fall Training.
  • Develop and implement a strategic RSO Officer continued training and engagement program.
  • Develop a comprehensive RSO Adviser training and approval process.
  • Provide consultation to RSO’s regarding conflict resolution, risk management, succession planning, and more.
  • Assist in the oversight of additional RSO procedures (storage locker assignments, ID Access, etc.).
  • Collaborate with Campus Recreation to support UWL Sport Clubs.
  • Advise RSO’s as needed.
  • Assist in review and development of applicable contracts for RSO events and programs.
  • Serve as the liaison between the RSO’s and the faculty and staff at UW-La Crosse.
  • Assist with the oversite of large-scale events including, but not limited to: Sample the City, Eagle Fest, and Spring Spectacular.
  • Oversee the coordination of logistical planning for programs and events, in collaboration with areas of the University including, but not limited to: Campus Dining, Facilities Management, Parking, and University Police.

Serve as the primary administrator for the Center for Organizations, Vision, and Engagement (the COVE ) (20%)

  • Provide administrative support for and assist in hiring, training, and supervision of COVE Graphics student employees.
  • In collaboration with the Associate Director of Student Engagement and Leadership, develop and implement a comprehensive and strategic COVE Programming plan.
  • Develop and implement creative active and passive programming within the COVE.
  • Establish a connection with COVE residences while providing resources for all RSO’s.
  • In collaboration with the Associate Director of Student Engagement and Leadership, establish and oversee the COVE Council.
  • Assist in the brand development and marketing of the COVE.
  • Develop and Oversee COVE budgets.
  • Review and develop applicable contracts for COVE events and programs.
  • Hire, train, and supervise 3-4 graduate and/or undergraduate students.

Serve as a member of the University Centers leadership team. (20%)

  • Assist with the coordination of training and development for student and graduate assistant staff.
  • Contribute to the development of the annual report, development of strategic goals, and the assessment of established goals.
  • Ensure the unit’s philosophy and direction permeates the programs and services of the unit.
  • Facilitate the evaluation of programs and services within the unit.
  • Represent University Centers on campus committees.

Other duties as assigned. (10%)

  • Attend University functions of general importance to the student body or the University.
  • Serve on Student Affairs and University committees as needed.
  • Participate in regional and national Student Union and Activities Associations.
Position Type
Pay Basis
Contingent Upon Funding
Is this position eligible for employment sponsorship, (H1B or PERM)?
Required Qualifications
  • Master’s degree in Student Affairs Administration, Student Development, Higher Education, or related field from a regionally accredited institution prior to start date is required – OR – Bachelor’s degree plus three years of relevant professional experience.
  • Experience working with Student Organizations and/or student activities programs.
  • Possess exceptional interpersonal and communication skills, strong organizational skills, the ability to manage multiple priorities, and the willingness to work and communicate in a highly collaborative environment.
  • Possess a commitment to diversity, equity, and inclusivity.


Preferred Qualifications
  • Knowledge of student development and experience working with and advising college students.
  • Experience in the planning and management of small to large scale events and programs.
  • Experience with online student organization platform (i.e. ‘Engage’, ‘Presence’, or ‘Campus Groups’).
  • Experience in reviewing and executing performer/activity contracts.
  • Experience working with budgets.
  • Experience supervising graduate assistants, and/or student staff members.
  • Ability to develop student employee training programs.
  • Understanding of the importance of collaboration within the unit and the university.
  • Ability to problem solve and readily adapt to change.
  • An understanding of student development, student life, and university processes and business.
  • Ability to use and adapt to current technology and new technology and software.
  • Ability to interact effectively with faculty, staff, student, and external groups.


Physical Demands
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at or 608.785.8013.
Working conditions and environment
  • On occasion, this person must be able to work extended hours.
  • Some night and weekend hours are required.
  • Travel for professional development is possible.


Miscellaneous Information
You may potentially be eligible for benefits that could add an additional 40%+ to the overall financial package from the university.
Highlights include:
  • excellent flexible health insurance with low co-pays and good coverage.
  • paid holidays and sick days.
  • sick leave may be converted at retirement to pay for health insurance post-work at UWL.
  • after 5 years of employment, you become vested in our retirement system which ensures income post-career.
  • benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.


Learn more at:

Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

Information about UWL and the Surrounding Region

The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest.
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse.
Learn more about UW-La Crosse here:
AA/EO Statement
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
DEI Statement
UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “… our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive.” The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by (ACO).
Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see or contact the University Police Department at 608.785.9000.
Redbook Position
Student Affairs Division
Description of College / Department / Program / Division / Unit

The Division of Student Affairs’ role is to enhance and support students learning experience here at UWL. We work closely with faculty, staff, community members, alumni and most importantly, students to provide quality programs and services which promote learning, leadership, involvement, service and the celebration of diversity. The Division includes a number of departments: Admissions and Recruitment, Campus Child Center, Counseling and Testing, Student Health Center, Intercollegiate Athletics, Recreational Sports, Residence Life, Student Life, University Centers, and the Vice Chancellor & Dean of Students office. The staff of the Division is truly student-centered and concerned about the holistic development of the student.

University Centers serves the community by providing a welcoming environment that facilitates learning opportunities, embraces diversity, and enriches the campus experience. University Centers provides operational oversight to the Student Union, the Whitney Dining Center, the Center for Organizations, Vision, and Engagement (the COVE) and the Leadership and Involvement Center (LIC). University Centers also provides a wide variety of services, spaces, and amenities including the Information Center, Eagle ID Program, Dining Plans, Campus Food Pantry, and more.

Posting Detail Information

Posting Detail Information


Posting Date
Continuous Recruitment
Continuous Recruitment First Review Date
Close Date
Special Instructions
Application deadlines
This is a continuous recruitment. Applicants will be reviewed as they are received and continue until the position is filled.Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Position Contact Name
Jacob Hart, Associate Director of Student Engagement & Leadership
Position Contact Email
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