Entry Human Resources Operations Specialist

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Job Description

CDM Smith is seeking an Entry Human Resources Operations to join our Corporate Human Resources team. This individual coordinates, researches, prepares and/or schedules one or more human resources activities including background checks, immigration, job postings and employment interviews, new hire onboarding and orientation, registration and shipping for college recruitment events, and relocation under direct supervision. Provides human resources information and initial support to applicants and/or employees.

This role will require to be in our Boston office at least 2 days a week.

  • Prepares communications using approved formats for interviews, offer letters, sign on and relocation agreements, on boarding materials, background check forms, and immigration letters, etc. Distributes communications and collects employee forms and documentation. Follows up to obtain missing documentation as necessary.
  • Schedules interviews, books candidate travel arrangements, briefs applicants and employees on benefits and human resources policies and programs and responds to their questions regarding human resources policies and programs following standard procedures. Manages reimbursement of candidate expenses. Refers to senior human resources staff if inquiry is outside of normal scope.
  • Processes transactions in human management resource systems (HRMS) and/or 3rd party applications including entering interview/applicant status changes. Reviews and manages I-9 forms for collection and retention purposes.
  • Processes invoices, check requests and employee expense reimbursements.
  • Transmits information to vendors following prescribed procedures to include: data for relocation, background check, job postings, college registrations, etc.
  • Participates on HR project teams to improve processes, reduce manual work and increase efficiencies. Administers and coordinates additional programs such as e- Verify, e-Rail safe, college registrations and other programs as necessary.
  • Maintains process documentation and files.
  • Performs other duties as required.


Minimum Qualifications

  • Bachelor’s degree.
  • 0 years of related experience.
  • Equivalent additional directly related experience will be considered in lieu of a degree.

Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.

Amount of Travel Required


Skills and Abilities

  • Proficiency in Microsoft Office desirable.
  • Ability to work as a team player is required.
  • Excellent communication and organizational skills and the ability to work with all types of people is highly desirable.
  • Ability to work with detail, manage multiple priorities, and work with deadlines.
  • Ability to work as a team player is required.
  • Basic knowledge of human resources practices, policies, regulations, and programs.

EEO Statement

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy and pregnancy-related conditions, sexual orientation, gender identity, national origin, age, marital status, disability, citizenship status, genetics, protected veteran status or any other characteristics protected by applicable law.

Background Check and Drug Testing Information

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant’s criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Agency Disclaimer

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Additional Compensation

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

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Visa Sponsorship Available

No – We will not support sponsorship, i.e. H-1B or TN Visas for this position
Entry Human Resources Operations Specialist | CDM Smith
If you require alternative methods of application or screening, you must approach the employer directly to request this as H1BVisaJobs is not responsible for the employer’s application process.