Administrative Assistant, Riverhead, NY
Job Description
This position provides a wide variety of diversified Administrative skills. Technical, clerical, and administrative support, including word processing, database manipulation, spreadsheet development, and maintaining personnel records, data, and files. The Administrative Assistant for the Community Education SNAP-Ed and EFNEP programs.
Use moderate initiative and discretion to perform substantial tasks to support programs. This position is responsible for providing a wide variety of clerical and administrative support, including word processing; database manipulation (including pivot tables); spreadsheet development, forms, and correspondence; maintaining records, data entry, and files; and supporting financial and business functions of programs. Arrange, organize, and support requested meetings and functions. Work with administrative staff to provide reception support as necessary/required. This position will work closely with the Sr Administrative Assistant to ensure functional area best practice recommendations are under established time frames. This position will perform job duties with initiative and discretion while maintaining confidentiality.
REQUIRED QUALIFICATIONS:
- High School Diploma or Equivalent Education and experience relevant to the position’s role.
- Proficient in computer operations of the Windows operating system and Microsoft Office Suite, including Excel.
- Ability to communicate clearly. Verbally and written to understand and effectively carry out standard programs and instructions.
- Must demonstrate high accuracy, integrity, sound professional judgment, tact, maturity, and the ability to handle confidential, sensitive information.
- Ability to organize, manage, and prioritize multiple tasks, requirements, and priorities to complete work promptly and within established deadlines.
- Ability to work in an office setting, with occasional to frequent distractions and opportunities to demonstrate positive collaboration amongst staff, visitors, and the public
- Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
- Ability to relate effectively to co-workers, advisors, community, and professional leaders.
- Ability to meet travel requirements associated with this position.
- Ability to work flexible hours, including evenings and weekends, as appropriate.
PREFERRED QUALIFICATIONS:
- Prior knowledge of Administrative support processes
Responsibilities/Essential Functions:
Administrative Responsibilities:
Administrative Coordination/Operation – 95%
- Provide Administrative functions and support to nut Community Education and Nutrition Team on confidential matters, including, but not limited to:
- Adhering to and utilizing Association best practices as identified.
- Process all inquiries promptly and professionally, always in compliance with established policies and procedures.
- Provide administrative support to SNAP-Ed and EFNEP as needed.
- Provide administrative support to Marketing as needed.
- As needed, provide administrative support to IT Function, including tracking purchase orders and required paperwork.
- Provide administrative support for special projects and events, as needed.
- Provide administrative support and assistance, including making arrangements, purchasing necessary supplies, assist with set-up and clean-up for the following meetings/events:
- Provide administrative support for Administration Support for SNAP-Ed paperwork, including, but not limited to, maintaining inventory for all reinforcents.
Professional improvement – 5%
- In cooperation with Supervisor or Executive Director, jointly develop and pursue a professional development plan to increase competencies relative to position accountabilities and address changes and Association priorities.
- Collaborate in activities that support Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety – Applied to all duties and functions
- Support the Association in maintaining a safe working environment.
- Be familiar with and strive to follow applicable federal, state, and local regulations, Association health and safety policy/procedure/requirement, and standards.
- Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy – Applied to all duties and functions
- Appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.
- Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
- Aware of and adheres to established Cornell Cooperative Extension Association of Suffolk County policies, procedures, and Cornell Cooperative Extension Skills for Success.
- Contribute to the organization’s overall success by performing all assigned duties professionally, timely, and accurately.
Equal Opportunity Employment
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO,
Protected Veterans and Individuals with Disabilities.
POSITION DETAILS:
Salary: $23.00 per hour
Schedule: Non-exempt (21 hours per week)
Date Position Available: Position open until filled – Immediate vacancy
Benefits: Full Benefits include 21 days of vacation days per year, 3 personal days, accrued sick days, 16 holidays, health and dental insurance Program (NYSHIP), Employees’ Retirement System (New York State Retirement System -NYSLRS), Cornell University Tax-Deferred Annuity Plan (CUTDAP), Flexible Spending Accounts (FSA), Long-Term Disability, Auto/Home/Pet Insurance, Legal Insurance, Group Universal Life Insurance (GUL), Personal Accident Insurance (PAI), Long Term Care Insurance, and NY’s 529 College Savings Program.
HOW TO APPLY:
A review of applications will begin immediately, and the position will remain open until a qualified pool of candidates is obtained.
Applicants need to:
- Attach/upload a cover letter to the online application in Microsoft Word or PDF format.
- Attach/upload a resume to the online application in Microsoft Word or PDF format.
- Attach/upload contact info for three references to the online application in Microsoft Word or PDF format.
In the “Experience” section of your application, use the Paperclip icon to search for file(s) or use the “Drop Files Here” box to manually drag document(s) into your application. Once the application is submitted, you will be unable to change your submission or add attachments.
External Applicants: (including current employees of other Cornell Cooperative Extension Associations), please refer to the
Applying for a Job (External Candidate)
document for additional guidance.
Internal Applicants: Current Cornell Cooperative Extension Association employees indicated in this job posting are considered internal applicants; please refer to the
Applying for a Job (Internal Candidate)
document for additional guidance.
No relocation or VISA Sponsorship is available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform their essential functions. If you require an accommodation to participate in the selection process, you are encouraged to contact Cornell Cooperative Extension of Suffolk County Human Resources at
HR-CCESuffolk@cornell.edu
Cornell Cooperative Extension collaborates with Cornell University, the United States Department of Agriculture, the State of New York, and New York State residents. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Job Title:
Association Admin Asst II
Level:
006
Pay Rate Type:
Hourly
Company:
Contract College
Contact Name:
Daniel Murphy
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required
Notice to Applicants statement
.This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
If you require alternative methods of application or screening, you must approach the employer directly to request this as H1BVisaJobs is not responsible for the employer’s application process.