Executive Assistant to the Provost and Vice Chancellor for Academic Affairs

Job Description

“Posting Details
Position Information

Recruitment Number 1618
Number of Vacancies 1
Working Title Executive Assistant to the Provost and Vice Chancellor for Academic Affairs
Classification Title Executive Assistant II
Proposed Salary to be Offered $60,000 / year
Appointment Percentage (Budget) 1.0
Position Summary
Provides administrative support for a leadership position with institutional influence and oversight (Chancellor, Vice Chancellor, Associate Vice Chancellor, and/or Provost, as defined by the institution). Utilizes discretion and operates independently with minimal supervision.

Position Type Staff/Administrative
Pay Basis Annual
FLSA Exempt
Contingent Upon Funding No
Is this position eligible for employment sponsorship, (H1B or PERM)? No
Required Qualifications
Associate’s Degree
Experience working at an institution of higher learning
Evidence of strong time management and attention to detail
Evidence of strong oral and written interpersonal skills
Evidence of ability to maintain confidential material
Evidence of strong ability and willingness to adapt to change
Demonstrated proficiency with Microsoft Suite products and UWL’s LMS Canvas

Preferred Qualifications
Bachelor’s Degree
Experience working at UWL
Experience with collaborating across multiple units within a higher education institution
Evidence of the ability to work with multiple constituents with a wide range of personal and professional backgrounds (students, faculty, staff, alumni, donors, community partners, etc.)
Evidence of advanced proficiency with software tools associated with higher education such as web design, data collection, etc.

Physical Demands
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.

Working conditions and environment
Office setting

Miscellaneous Information
Information about your Benefits
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
paid vacation for 12-month positions.
excellent flexible health insurance with low co-pays and good coverage.
paid holidays and sick days.
after 5 years of employment, you become vested in our retirement system which ensures income post-career.
benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

Information about UWL and the Surrounding Region
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan.
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse. Learn more about UW-La Crosse here: https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/
Civil Rights and Compliance Statement
The University of Wisconsin-La Crosse is an equal opportunity employer committed to hiring faculty and staff that are qualified and broadly trained. UWL, in compliance with Title VII of the Civil Rights Act is committed to fostering an environment that embraces inclusive excellence and equitable treatment of all parties. Title VII prohibits employment discrimination based on age, race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Inclusive excellence is a source of strength, creativity, and innovation for the University of Wisconsin La Crosse. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the Universities of Wisconsin community.
Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.

Redbook Position Yes
Division/College Academic Affairs Division
Description of College / Department / Program / Division / Unit
Academic Affairs Division
Duties/Responsibilities

Responsibility Statement General job responsibilities
Duties to Support Responsibility
Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution–wide authority
Compiles, screens, and evaluates correspondence and reports and recommends actions
Develops and facilitates communications of varying complexity between various internal and external stakeholders
Manages the organization, auditing, security, and confidentiality of records and files
Monitors budgets and reviews and approves expenditures
Responsibility Statement Specific UWL job responsibilities
Duties to Support Responsibility
The Executive Assistant to the Vice Chancellor for Academic Affairs performs a variety of specialized, complex, and confidential administrative assistance duties of the highest level of responsibility, confidentially, and sensitivity for the Vice Chancellor and Associate Vice Chancellor as well as manages many of the day-to-day administrative operations of the Office of the Provost and the Division of Academic Affairs.
Serves as a point of direct administrative contact and liaison with other UWL offices, individuals, external institutions, and state/federal agencies on a range issues.
Coordinates correspondence and approvals associated with Universities of Wisconsin and the State of Wisconsin as needed.
Utilizes campus tools (e.g., Power Automate, Qualtrics, Canvas) to collect and present data for internal/external reporting and promotion of the campus at large for the Division of Academic Affairs.
Attends and helps coordinate agenda and minutes for Deans’ Council and Provost’s Council. May serve as a representative of the Provost Office if needed at occasional university meetings.
Organizes and facilitates meetings, conferences, and other special events.
Greet, screen, and direct visitors (both scheduled and unscheduled) dealing with both administrative problems and inquiries as appropriate.
Screens and handles telephone communications for the office dealing with both administrative problems and inquiries as appropriate.
Organize and manage the Vice Chancellor and Associate Vice Chancellor’s appointment calendar and schedule, make and arrange travel and other relevant arrangements.
Prepare and edit correspondence relative to administrative activities. Independently composes
Posting Detail Information
Posting Detail Information

Posting Date 04/09/2025
Continuous Recruitment Yes
Continuous Recruitment First Review Date 05/09/2025
Close Date
Special Instructions
Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.

Position Contact Name Betsy Morgan
Position Contact Email bmorgan@uwlax.edu”