Residency Business Administrator (Chesterfield Residency)

Job Description

Title: Residency Business Administrator
State Role Title: Gen Admin Supv I/Coord I
Hiring Range: $56,474 – $91,771
Pay Band: 4
Agency: VA Dept of Transportation
Location: Chesterfield Residency
Agency Website: http://www.virginiadot.org/jobs
Recruitment Type: General Public – G
Job Duties
What drives you? At VDOT we are driven by financial stewardship, collaboration, and innovation! We are looking for professionals with business management experience to drive the business operations of the Virginia Department of Transportation. The Richmond District is seeking a Residency Business Administrator (RBA) to manage and administer daily aspects of financial, procurement, inventory, and budget programs for the Chesterfield Residency Business Office. As an RBA, you will provide direction, consultation, training, assistance, and guidance to area headquarters and other residency staff on related business functions ensuring use of best business practices in residency operations. You will also provide business support for the Residency Office and Area Headquarters during emergencies and weather events. Core responsibilities for this position include but are not limited to: Position will manage residency administrative and physical plant budgets. Oversee daily residency accounts payable and accounts receivable transactions ensuring compliance with established guidelines. Monitor financial system identifying errors and making needed corrections. Oversee time entry and leave processes for residency to include overtime pay and compliance. Manage procurement operations residency-wide ensuring compliance with procurement guidelines and policies. Work with residency staff through the procurement process ensuring standardization of procurement across the residency. Monitor use of SPCC to ensure best use and compliance. Position will manage inventory management system (IMS) data entry and related actions; and oversee staff in the performance of IMS transactions, meeting established deadlines in accordance with policies and procedures. Selected candidate will be responsible for program direction, planning, monitoring, and evaluation, fiscal stewardship, and human resource management of staff. You will coordinate receipt of emergency operation submittals from vendors and receipt of vendor timesheets to ensure timely payments. Facilitates training in emergency operation appropriate program charge codes, provides oversight and review of emergency operation contract language, and provides feedback as needed. VDOT is an emergency response agency, and this position is the core of this requirement, therefore you will work outside of normal work hours during emergency operations. In addition to a rewarding work experience, VDOT offers core benefits including competitive health and life insurance programs, pre-tax spending accounts and leave programs. Employees participate in a state retirement plan with options for tax-deferred retirements saving including employer matching. The Commonwealth of Virginia also funds a short- and long-term disability program. Miscellaneous benefits include paid holidays, training and tuition assistance programs, wellness programs and more.
Minimum Qualifications

Knowledge of accounting, auditing procedures, inventory management and budget management
Skill in the use of computers and software applications to included automated financial systems
Demonstrated ability to communicate effectively orally and in writing
Ability to interpret and apply policies and procedures
Ability to analyze, research, investigate, reconcile, and evaluate data
Experience supervising and directing the work of others
Valid driver’s license.

Additional Considerations
A combination of training, experience, or education in Accounting, Business Administration, or related field desired. Progressively responsible administrative experience to include developing, administering, and managing budgets, spreadsheets, and financial management systems. Experience related to procurement practices, policies, and procedures to include SWAM. Experience with state budgeting practices and procedures. Experience with MS Office, inventory management system, Cardinal, and spreadsheet development/manipulation. VCA/VCO certification is desired.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Position is designated as essential to emergency operations and will be required to work outside normal work hours to ensure the safety of the traveling public. Fingerprint based background check, references, work history and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. Once on board, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. In order to be considered for this position, you must submit your resume. State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
Contact Information
Name: Rebecca Emory
Phone: (804) 401-0234
Email: Rebecca.Emory@vdot.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer