Undergraduate Advisor

Job Description

Location: Santa Cruz
Job ID: 54103

JOB POSTING

Multiple positions will be hired from this recruitment.

NO VISA SPONSORSHIP IS AVAILABLE FOR THIS POSITION.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant’s behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 06-20-2023

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It’s known as an unconventional place where innovation and experimentation is part of the campus’s DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Originally founded in 1997, the Baskin School of Engineering is the first professional school at UC Santa Cruz. Over the past 20 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.

We champion new ideas and uphold the UCSC Principles of Community.

JOB SUMMARY

The Baskin Engineering (BE) Undergraduate Advising Office is a major component of the BE Undergraduate Student Affairs portfolio. The office provides centralized academic advising for all undergraduate majors in the School of Engineering. The centralized office structure requires that advising staff stay current with their knowledge of all undergraduate majors and associated minors. The Academic Advisor interacts with students, faculty, other academic department advisors, and the college advisors to support the success and retention of engineering undergraduate students. The Academic Advisor provides detailed and accurate information and advice on BE majors and policies.

APPOINTMENT INFORMATION

Budgeted Salary: $61,500 – $70,900/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004545 (STDT ACAD ADVISOR 3)

Travel: Never or Rarely

JOB DUTIES

70% – Advising

• Provide advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the School of Engineering.
• Advise new and continuing instructors on student advising issues.
• Work collaboratively with BE Staff Advisors and faculty to provide effective advising and information for students.
• Advise students on a wide range of course possibilities and / or ways to complete degree requirements that may not be clearly defined.
• Assist faculty on determining course scheduling needs for student progression to graduation.
• Evaluate and advise students on petitions for exceptions to Baskin Engineering.
• Confirm that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.
• Identify students with GPA or progress problems, advise students, and recommend appropriate courses of action needed by Baskin Engineering (e.g., academic probation, dismissal).
• Participate in planning academic curriculum in collaboration with chair and faculty, and with other departments, to ensure student’s progress through course sequences, avoid conflicts, and ensure compliance with organization-wide policies.
• Determine barriers, distractions, and complications affecting a student’s academic success, help students recognize these key non-academic issues, and make appropriate referrals for additional therapeutic counseling and / or assistance from other units.
• Attend major declaration workshops and review/advise students on plans, answer questions.
• Review and complete student request forms.
• Act as Liaison with faculty undergraduate directors in one or more BE Academic programs, as needed.
• Facilitate students’ ability to resolve academic issues or concerns. Consult with faculty undergraduate directors or Associate Dean when appropriate.

30% – Advising Administration

• Compile and send broad announcements to BE students using Slug Success.
• Monitor Canvas courses, declare students, and send reminder emails to students who need to complete the course as necessary.
• Update students’ portals in AIS to reflect Major/Minor changes.
• Assist with student orientations including staffing orientation sessions and preparing presentation information and materials.
• Respond to advising@soe.ucsc.edu email.
• Verify completion of major requirements for students who have applied to graduate. May require follow up with students concerning missing requirements.
• Contact graduating students quarterly in majors with information about exit requirements, and coordinate with faculty to schedule exit interviews for students.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in related area and / or equivalent experience / training.
• Thorough knowledge of advising and counseling techniques.
• Knowledge of multiple majors, colleges, and schools.
• Skills in judgment and decision-making, problem solving.
• Decision-making and judgment skills.
• Ability to identify problems, apply reasoning and develop original ideas to solve problems.
• Organizational skills with the ability to multi-task.
• Interpersonal skills.
• Oral communication skills.
• Written communication skills.
• Ability to use discretion with dealing with confidential or sensitive information.

PREFERRED QUALIFICATIONS

• Advanced degree in related area.
• Substantial advising experience.
• Thorough knowledge of Baskin Engineering policies, procedures, and requirements.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to work a variable schedule.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=54103&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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