Program Assistant (Hybrid); Ithaca, NY

Job Description

Program Assistant (Hybrid); Ithaca, NY

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Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Program Assistant (Hybrid)

About the College

Cornell Computing and Information Science (CIS) is a college-level unit with the mission of integrating computing and information science—its ideas, technology, and modes of thought—into every academic field. Working with seven colleges and four professional schools, CIS brings its Computer Science, Information Science and Statistical Science faculty together with faculty throughout the university.

About the Department of Computer Science

The Department of Computer Science (CS) is an integral part of the Faculty of Computing and Information Science. It offers CS majors in the Colleges of Arts & Sciences and Engineering, and it has graduate programs for the degrees of Master of Engineering and Ph.D. The department is considered one of the top five CS departments in the US, with world-class research covering all of computer science.

The Opportunity

This role assists Faculty PIs in managing multi-university, corporate initiatives, and their related research programs. It provides administrative, organizational, coordination and communications support for the Networking Programming Initiative (NPI) and Software-Defined Hardware project (SDH).

Duties include:

Planning and coordinating a wide range of activities and local, national, and international events (conferences/seminars/lectures/workshops and, quarterly review meetings).

Coordinating external and internal communications (including press releases and social media), complex travel arrangements and reimbursements; managing itineraries and accommodations for visitors, and site visits, faculty calendars, procurement of goods and services.

Coordinate logistics for on/off campus embedded corporate researchers. Compose/edit/coordinate material for correspondence, papers, and reports, using discretion and confidentiality; Identify, collect, and integrate from collaborators information for websites, publications, presentations, activities, news, and reports. Coordinate hiring of student employees for research projects, supervise students. Answer inquiries, orient visitors, and perform other tasks as needed.

What We Need

Required Qualifications

• Associate’s degree with at least 4 to 6 years’ relevant experience, or equivalent combination of education and experience.
• Excellent communication (oral/written), organizational and interpersonal skills.
• Detail-oriented and demonstrate sound judgment.
• Exceptional customer service skills and capacity to handle competing priorities.
• Work independently and as a member of a team.
• Proactive in identifying and following up on organizational needs, determining tasks necessary to meet requirements and deadlines, and identifying and engaging support staff and resources as needed.
• Aptitude to work effectively with a diverse group of individuals including faculty, staff, students, and visitors.
• Project a professional image and demonstrate the ability to diplomatically handle a wide variety of situations.
• Technically adept in a variety of software and internet tools (e.g., HTML, Excel, Word), and able to learn new tools as needed.

• No Visa Sponsorship is available for this position.
  

• Employees are expected to meet all of the Cornell University Staff Skills for Success, which are essential for individual and organizational success.
  

• This position is located in Ithaca, New York and may provide hybrid work flexibility.

Preferred Qualifications

• Familiarity with Cornell systems (i.e., Accounting, P-Cards, Travel) desirable.
• Graphic design, publishing, multimedia production, web and social media communications strategies, or web design experience.
• Experience with conference/event planning.
• Experience with planning/organizing/coordinating outreach activities.

What We Offer

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell’s impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children’s Tuition Assistance Program.

Familiarize yourself with Cornell’s COVID-19 workplace guidance as well as the university’s COVID-19 services and information.

University Job Title:

Program Assistant I

Job Family:

Student Services

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$22.78 – $26.48

Remote Option Availability:

Hybrid Remote

Company:

Endowed

Contact Name:

Maria Avila

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Current Employees:

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University’s Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday – Friday between the hours of 8:30 a.m. – 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university’s mission of teaching, discovery, and engagement.

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