Operations Program Associate
Job Description
Posting Details
UW-La Crosse Intercollegiate Athletics is seeking a talented administrative professional to assist the department in maintaining its high standards of athletic and academic success for our students. Successful candidates should demonstrate successful organizational, communication, and be able to independently work on multiple priorities at the same time.
This position functions under the general supervision of the Director of Intercollegiate Athletics. The Operations Program Associate position provides administrative assistance and office program support to the Intercollegiate Athletics Unit at the University of Wisconsin-La Crosse. Duties and responsibilities include providing office and administrative support to the Director and Deputy Director of Intercollegiate Athletics and the Athletics Business Manager; managing the office receptionist duties; functioning as a liaison between the Office and faculty, staff, students and the community; maintaining University files and all unit records for the administration of twenty-one sports programs; assisting with maintenance of student-athlete eligibility records; assisting with the financial record-keeping for Intercollegiate Athletics; maintaining and troubleshooting computer and technology concerns; and communicating and corresponding on behalf of the department. This position requires knowledge of, or the ability and willingness to learn about, Intercollegiate Athletics, including its personnel, policies, and procedures. The Operations Program Associate position provides high-level paraprofessional work. This position requires considerable knowledge of the program areas to enable the employee to work effectively and independently in a wide range of work situations with little supervision. Effective oral and written communication skills and strong organizational skills are essential for this position
- High School Graduate or equivalent.
- Knowledge and experience in the use of computer software including Microsoft Office Suite (i.e. Word, Excel, PowerPoint, etc.).
- Knowledge and experience in the use of e-mail (i.e. Outlook, Gmail) functions including electronic calendars.
- Effective oral and written communication skills.
- Excellent organizational and time management skills.
- Ability to coordinate projects, work independently and to independently set priorities to meet the demands of the position.
- The ability to multi-task when necessary.
- Possess an attention to details and time lines/due dates despite frequent interruptions.
- Knowledge of policies, procedures and protocols of an administrative office.
- Ability to meet and work effectively with people across multiple levels of the organization.
- Ability to use discretion and good judgment regarding confidential information.
- Ability and willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars, and training sessions, related to current position responsibilities.
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.
- Office setting
INFORMATION ABOUT YOUR BENEFITS
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
- paid vacation for 12-month positions.
- excellent flexible health insurance with low co-pays and good coverage.
- paid holidays and sick days. after 5 years of employment, you become vested in our retirement system which ensures income post-career.
- benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “… our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive.” The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.
The Division of Student Affairs’ role is to enhance and support students learning experience here at UWL. We work closely with faculty, staff, community members, alumni and most importantly, students to provide quality programs and services which promote learning, leadership, involvement, service and the celebration of diversity. The Division includes a number of departments: Campus Child Center, Counseling and Testing, Student Health Center, Intercollegiate Athletics, Recreational Sports, Residence Life, Student Life, University Centers, and the Vice Chancellor & Dean of Students office. The staff of the Division is truly student-centered and concerned about the holistic development of the student.
The University of Wisconsin – La Crosse is a member of the respected Wisconsin Intercollegiate Athletic Conference and pride ourselves on a successful Division III athletic program with broad-based student participation and a balanced student-athlete philosophy. Our mission is “Building Champions. In Sport. In School. In Life.”. We have twenty-one intercollegiate athletic teams, and have won 71 national titles – the second most in the history of NCAA Division III. On average, we place 13th in the Learfield Director’s Cup. Student-athletes have had a higher GPA than the general student body for 19 of the last 20 years. Our program routinely participates in over 20 community service activities each year.
Posting Detail Information
TO ENSURE CONSIDERATION : Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.
Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.