Administrative Assistant I – Exercise & Sport Science
Job Description
Position Summary
The Administrative Assistant I provides professional office support to the faculty, instructional academic staff, and graduate and undergraduate students affiliated with the Center on Disability Health and Adapted Physical Activity (Center) within the Department of Exercise and Sport Science (College of Science and Health). In addition, the Administrative Assistant I supports the undergraduate and graduate Adapted Physical Education (APE) academic programs for the work related to Center activities. The Administrative Assistant I will organize client/participant information for on-going communication; assist with Center budget functions; maintain inventory and order supplies; and assist with clerical tasks for grant proposals, related reports, and budgets. The support includes undergraduate and graduate academic programs that relate to the Center and community-service clinical education programs implemented by the Center (i.e., Children’s Motor Development Program; Adult Fitness Program; Physical Activity Mentoring Program for Persons with Disabilities, and others).
Position Type
Staff/Administrative
Pay Basis
Hourly
FLSA
Non-Exempt
Contingent Upon Funding
Yes
Is this position eligible for employment sponsorship, (H1B or PERM)?
No
Required Qualifications
- Minimum of high school diploma or equivalent.
- Excellent communication skills with students, parents, colleagues, professionals, etc.
- Excellent organizational and time management skills.
- Ability to use discretion and good judgment regarding confidential information.
- Ability to work independently and complete quality work.
- Ability to initiate and complete tasks when requested to meet program objectives.
- Ability to work effectively with people across multiple level of the university.
- Knowledge and experience with the use of email (i.e., Outlook) for individual and group communication.
- Effective oral and written communication skills.
- Knowledge and experience with the use of Microsoft Office software (Word, Excel, PowerPoint, etc.).
- Ability to interact positively and effectively with people in verbal and written modes, including those that may present challenging situations and persons with disabilities.
Preferred Qualifications
- Experience with UWL administrative, budget, and other computer system functions (WINGS, etc.).
Physical Demands
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.
Working conditions and environment
- Office setting
- Estimated time requirements of position (different for academic year versus summer): Academic Year = ~600 hrs. (20 hr/wk x 15 wk/semester = 300 hrs x 2 semesters = 600 hrs) Tuesday, Wednesday, and Thursday from 9:30 a.m. – 4:30 p.m. Summer Session (mid June to mid August) = ~100 (10 hr/wk x 10 wk = 100 hrs) Tuesday and Thursday 9:30 a.m. to 3:30 p.m.
Miscellaneous Information
Estimated time requirements of position (different for academic year versus summer): Academic Year = ~600 hrs. (20 hr/wk x 15 wk/semester = 300 hrs x 2 semesters = 600 hrs) Tuesday, Wednesday, and Thursday from 9:30 a.m. – 4:30 p.m. Summer Session (mid June to mid August) = ~100 (10 hr/wk x 10 wk = 100 hrs) Tuesday and Thursday 9:30 a.m. to 3:30 p.m.
Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.Learn more at: https://www.uwlax.edu/globalassets/offices-services/human-resources/benefits-info/2022-quick-guide-us.pdf.
Information about UWL and the Surrounding Region
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest.
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan.
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse.
Learn more about UW-La Crosse here: https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/
AA/EO Statement
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
DEI Statement
UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “… our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive.” The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “… our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive.” The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.
Redbook Position
No
Division/College
College of Science and Health
Description of College / Department / Program / Division / Unit
The Department of Exercise and Sport Science supports and values diversity in its faculty, staff, and students. We seek a colleague who shares the department’s commitment to diversity and inclusion and who will be a dedicated teacher, active scholar, and effective mentor for students with diverse backgrounds, preparation, and career goals.
The mission of the College of Science and Health is to provide an outstanding education in the diverse disciplines of science, health, and mathematics. The College is dedicated to student learning where enthusiastic faculty and staff intellectually challenge students in a supportive and professional environment. Fundamental to our mission is the belief in the value of education in the liberal arts and sciences and the creation of new knowledge. The College offers an outstanding academic and cultural environment for the university community and beyond.
Our vision is to be a premier comprehensive institution, excelling in both undergraduate and graduate education. We will provide academic programs that attract high-achieving students on a regional, national, and international basis. The College will have an outstanding reputation for the quality of its students learning, faculty and staff, state of the art facilities and technology, scholarly achievements, and community and professional service.
Posting Detail Information
Posting Detail Information
Posting Date
01/13/2023
Continuous Recruitment
Yes
Continuous Recruitment First Review Date
02/13/2023
Close Date
Special Instructions
Application deadlines
TO ENSURE CONSIDERATION : Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
TO ENSURE CONSIDERATION : Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
Position Contact Name
Brock McMullen, Search Committee Chair
Position Contact Email
bmcmullen@uwlax.edu
If you require alternative methods of application or screening, you must approach the employer directly to request this as H1BVisaJobs is not responsible for the employer’s application process.