Administrative Assistant

Job Description

This position will serve as an Administrative Assistant for Cornell Cooperative Extension Association of Nassau County and will provide support primarily for the Administration Team with other programs assigned to meet the needs of the Association. Program area assignments may change based on Association needs and funding availability. This position will be responsible for the overall clerical support to the assigned programs and program areas; adhering to strict timeframes for reporting purposes and accountability; database management; supporting program area meetings; filing and organizing program materials; creating flyers and brochures; special projects, etc. This position will represent Cornell Cooperative Extension to the general public, community leaders and government officials in a professional manner. Will appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.

Required Qualifications:

• High School Diploma or Equivalent Education.
• Experience relevant to the role of the position.
• Valid NYS Driver’s License and the ability to meet travel requirements associated with this position.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Preferred Qualifications:

• Associates Degree in Business or related field.
• Demonstrated ability to gain knowledge in subject matter information as it relates to program area responsibilities.
• Demonstrated ability to work effectively with co-workers, customers, volunteers, and community leaders.
• Demonstrated ability to work proactively as a part of a team as well as independently.
• Demonstrated ability to be adaptable and flexible to meet the needs of the program area and the Association.
• Demonstrated ability to think independently and anticipate needs for program support purposes.
• Demonstrated ability to communicate effectively using oral, written, and visual means.
• Demonstrated ability to maintain confidentiality when required.
• Demonstrated ability to relate to diverse audiences.
• Demonstrated ability to meet deadlines and work within strict timelines.
• Demonstrated high level of organizational skills.
• Demonstrated high level of computer skills, and familiarity with Microsoft Office programs as well as FileMaker and Photoshop.
• Demonstrated ability and familiarity with databases and database management.
• Demonstrated ability to handle multiple priorities simultaneously.

Responsibilities/Essential Functions:

Administrative Responsibilities:

Coordination/Operation- 95%

• Provide routine office assistance; answering phones, copying, assist with grant vouchering, record keeping, etc.
• Provide support with all correspondence as needed (letters, meeting materials and agendas, etc.).
• Record minutes of required meetings, and provide meeting materials as needed.
• Maintain program area files and information.
• Work with program educators to create program flyers, brochures, educational materials, and other special projects as needed.
• Take program registrations as required, track participant attendance, etc.
• Maintain program area master calendar.
• Provide support as needed (i.e. filing, copying, formatting correspondence).
• Provide support for data entry and reporting as needed to comply with grant requirements.
• Perform other general office duties as needed/assigned.
• Maintain effective professional relationships with other agencies, businesses, and the public to promote efficient utilization of resources, prevent duplication or services, and support the mission and objective of the Association.

Professional Improvement-5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.

Health and Safety -Applied to all duties and functions.

• Support the Association to maintain a safe working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy – Applied to all duties and functions.

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Nassau County policies, procedures and Cornell Cooperative Extension Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO,

Protected Veterans, and Individuals with Disabilities.

POSITION DETAILS:

This is a temporary, non-exempt, full-time position, 40 hours per week. The hourly rate for this position will range from $16.00 to $20.00 commensurate with experience.

Pay Rate Type: Hourly

HOW TO APPLY:

Review of applications will begin immediately. Position will remain open until close of day on May 31, 2023 and until a qualified pool of candidates is obtained.

Applicants need to attach/upload a resume to the online application in either Microsoft Word or PDF format. In the “Experience” section of your application, use the Paperclip icon to search for file(s) or use the “Drop Files Here” box to manually drag document(s) into your application. Once the application is submitted you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

Contact Erika at eh482@cornell.edu with questions.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so that you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-6120, or via email at: cce.recruitment@cornell.edu.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

If you require alternative methods of application or screening, you must approach the employer directly to request this as H1BVisaJobs is not responsible for the employer’s application process.