Credit for Prior Learning (CPL), Transfer and Grade Coordinator

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Job Description

Posting Details

Position Information


Recruitment Number
Number of Vacancies
Working Title
Credit for Prior Learning (CPL), Transfer and Grade Coordinator
Classification Title
Student Records & Curricular Specialist II (Inst)
Proposed Salary to be Offered
Appointment Percentage (Budget)
Position Summary

This position serves as the Credit for Prior Learning (CPL) Specialist and Grade Coordinator for Records and Registration. CPL includes credit awarded through transfer, national exam, UWL departmental assessment, military learning, and other methods of UWL approved prior learning. The Coordinator keeps current on accreditation requirements and higher education trends in granting credit for prior learning. The position works with academic departments and assessment experts on campus to encourage the development of assessment instruments for awarding CPL where appropriate. The Coordinator works closely with Admissions to guide faculty and departments through the CPL process. The position is responsible for managing grade reporting and for completing end of term processing. This position is the UWL lead on TES and Transferology and will serve as a UWL representative on the Transfer Advisory Council for UW System. This position is responsible for ensuring the accuracy of the CPL and the final grades transcribed on the student record.


Credit for prior learning specialist (50%)

  • Serve as the Credit for Prior Learning Specialist by keeping current on CPL trends, accreditation requirements, and UW System and UWL policies and practices related to transfer rules and regulations, awarding of military credit, credit earned by national exam, credit earned by institutional assessments, and UWL approved credit earned by industry-validated licensure or assessments. Suggest changes to UWL policies or practices based on industry trends.
  • Maintain a thorough working knowledge of Transfer Evaluation System (TES) and Transferology. Send regular updates to these systems to maintain the data and transfer equivalencies held within.
  • Regularly attend UW System meetings related to transfer and all credit for prior learning; serve as a UWL representative on the UW System Transfer Advisory Council.
  • Collaborate with appropriate departments on campus to accurately post credits for internships and international student programs on student academic records as needed.
  • Work with UWL departments and Admissions to document assessment tools for recognizing credit for prior learning as needed. Coordinate with Admissions to assist departments in the development of a workflow process for awarding credit for prior learning.
  • Review transfer credits, test credit and placement scores of continuing, reentry, and transfer students; determine placement levels based on previous college credit work and/or test scores (e.g., AP, IB, etc.); assign appropriate milestones to student record.
  • Examine student records to ensure students are not enrolling in courses that would be a duplication of credit (i.e., credit by exam or retroactive credit).
  • Ensure accuracy of all CPL credits posted to student academic records including transfer credits, credit by exam (e.g., AP, IB, CLEP, etc.), retroactive credit, JST military credits, UWL assessed credits, etc.
  • Consult with Admissions, department chairs, and Academic Services Directors to resolve issues associated with evaluation of CPL.
  • Ensure that new course equivalencies evaluated and accepted from other institutions are
    accurately recorded and loaded into the student information system and Transferology


Grade and End of Term Processing (35%)
  • Develop and maintain office policies/procedures related to grade reporting processes.
  • Ensure accurate and timely completion of all end of term grade reporting and processing including but not limited to grade changes, incompletes, NR grade recording for missing grades, Dean’s list and honors, academic standing, prerequisite checking, repeats and associated GPA verification, major/minor changes, drop/add changes, and ineligible student lists.
  • Provide support to appropriate academic offices and faculty on inputting grades, grade changes and incompletes. Provide training and resources as needed.
  • Create grade rosters upon course completion and post grades in a timely manner throughout the term as needed and following the end of term grading period.
  • Monitor non-credit bearing courses (ESL, remedial) for repeat processing.
Maintenance of Student Records (10%)
  • Troubleshoot and rectify problems on historical student records and update missing data resulting from verification of records, correct transcript as needed.
  • Assist in the training of new employees on the student information system, Transferology, and TES.
  • Identify new re-entry second-degree or post-baccalaureate students and update records accordingly including levels and resetting cumulative statistics.
  • Develop office policies and procedures for use of ImageNow functions related to changes in student academic records and grade processing.
Records and Registration Office Duties (5%)
  • Provide back-up for registration, questions, and covering the front desk.
  • Serve as back-up for other office positions as needed.
  • Other duties as assigned by supervisor.
Position Type
Pay Basis
Contingent Upon Funding
Is this position eligible for employment sponsorship, (H1B or PERM)?
Required Qualifications
  • Bachelor’s degree or Associate’s Degree with multiple years of related experience.
  • Work effectively with diverse people across multiple levels of the organization.
  • Possess an exceptional attention to detail.
  • Use good judgment and appropriate resources to independently address situations.
  • Utilize strong organizational skills to prioritize and manage multiple tasks to meet the demands of the position.
  • Willingness to learn about new software and applications.
  • Effective oral and written communication skills, as well as interpersonal and customer service skills.
  • Ability to maintain confidentiality.
Preferred Qualifications
  • Knowledge of FERPA.
  • Knowledge of PeopleSoft and the transfer equivalency modules.
  • Knowledge of TES and Transferology.
  • Knowledge of higher education and related credit for prior learning initiatives.
Physical Demands
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at or 608.785.8013.

Working conditions and environment
  • Office setting
Miscellaneous Information
You may potentially be eligible for benefits that could add an additional 40%+ to the overall financial package from the university.
Highlights include:
  • excellent flexible health insurance with low co-pays and good coverage.
  • paid holidays and sick days.
  • sick leave may be converted at retirement to pay for health insurance post-work at UWL.
  • after 5 years of employment, you become vested in our retirement system which ensures income post-career.
  • benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.


Learn more at:

Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

Information about UWL and the Surrounding Region
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest.
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse.
Learn more about UW-La Crosse here:
AA/EO Statement
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
DEI Statement
UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “… our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive.” The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by (ACO).
Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see or contact the University Police Department at 608.785.9000.
Redbook Position
Academic Affairs Division
Description of College / Department / Program / Division / Unit

The team in the Records and Registration Office is driven to provide support for student success and to enhance the academic and administrative activities of the University. We ensure the accuracy, integrity, and security of the academic records of the University. Our expertise in student records, curriculum, and University academic policies and procedures helps to provide quality services to students, faculty, staff, alumni, and the community.

The Division of Academic Affairs encompasses a wide array of activities and functions that ensure the overall academic quality of the institution. This includes providing administrative oversight and academic leadership for: the College of Business Administration; the College of Arts, Social Sciences & Humanities; the College of Science and Health; the School of Education; Murphy Library; Records and Registration; Financial Aid; Career Services; Academic Advising; Graduate and Extended Learning; the Office of Research and Sponsored Programs; the office of Undergraduate Research and Creativity; the Center for Advancing Teaching and Learning; Institutional Research; and International Education & Engagement. Academic Affairs also provides leadership and support to the nearly four hundred full-time faculty and instructional academic staff, 73 percent of whom hold terminal degrees. Through its various functions, the Division of Academic Affairs supports students in the pursuit of excellence in undergraduate and graduate education as well as scholarly activity.

Posting Detail Information

Posting Detail Information


Posting Date
Continuous Recruitment
Continuous Recruitment First Review Date
Close Date
Special Instructions
Application deadlines
TO ENSURE CONSIDERATION : Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Position Contact Name
Victoria Rahn
Position Contact Email
If you require alternative methods of application or screening, you must approach the employer directly to request this as H1BVisaJobs is not responsible for the employer’s application process.