Credit for Prior Learning (CPL), Transfer and Grade Coordinator

• Serve as the Credit for Prior Learning Specialist by keeping current on CPL trends, accreditation requirements, and UW System and UWL policies and practices related to transfer rules and regulations, awarding of military credit, credit earned by national exam, credit earned by institutional assessments, and UWL approved credit earned by industry-validated licensure or assessments. Suggest changes to UWL policies or practices based on industry trends.
• Maintain a thorough working knowledge of Transfer Evaluation System (TES) and Transferology. Send regular updates to these systems to maintain the data and transfer equivalencies held within.
• Regularly attend UW System meetings related to transfer and all credit for prior learning; serve as a UWL representative on the UW System Transfer Advisory Council.
• Collaborate with appropriate departments on campus to accurately post credits for internships and international student programs on student academic records as needed.
• Work with UWL departments and Admissions to document assessment tools for recognizing credit for prior learning as needed. Coordinate with Admissions to assist departments in the development of a workflow process for awarding credit for prior learning.
• Review transfer credits, test credit and placement scores of continuing, reentry, and transfer students; determine placement levels based on previous college credit work and/or test scores (e.g., AP, IB, etc.); assign appropriate milestones to student record.
• Examine student records to ensure students are not enrolling in courses that would be a duplication of credit (i.e., credit by exam or retroactive credit).
• Ensure accuracy of all CPL credits posted to student academic records including transfer credits, credit by exam (e.g., AP, IB, CLEP, etc.), retroactive credit, JST military credits, UWL assessed credits, etc.
• Consult with Admissions, department chairs, and Academic Services Directors to resolve issues associated with evaluation of CPL.
• Ensure that new course equivalencies evaluated and accepted from other institutions are
  accurately recorded and loaded into the student information system and Transferology

• Develop and maintain office policies/procedures related to grade reporting processes.
• Ensure accurate and timely completion of all end of term grade reporting and processing including but not limited to grade changes, incompletes, NR grade recording for missing grades, Dean’s list and honors, academic standing, prerequisite checking, repeats and associated GPA verification, major/minor changes, drop/add changes, and ineligible student lists.
• Provide support to appropriate academic offices and faculty on inputting grades, grade changes and incompletes. Provide training and resources as needed.
• Create grade rosters upon course completion and post grades in a timely manner throughout the term as needed and following the end of term grading period.
• Monitor non-credit bearing courses (ESL, remedial) for repeat processing.

• Troubleshoot and rectify problems on historical student records and update missing data resulting from verification of records, correct transcript as needed.
• Assist in the training of new employees on the student information system, Transferology, and TES.
• Identify new re-entry second-degree or post-baccalaureate students and update records accordingly including levels and resetting cumulative statistics.
• Develop office policies and procedures for use of ImageNow functions related to changes in student academic records and grade processing.

• Provide back-up for registration, questions, and covering the front desk.
• Serve as back-up for other office positions as needed.
• Other duties as assigned by supervisor.

• excellent flexible health insurance with low co-pays and good coverage.
• paid holidays and sick days.
• sick leave may be converted at retirement to pay for health insurance post-work at UWL.
• after 5 years of employment, you become vested in our retirement system which ensures income post-career.
• benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.

The team in the Records and Registration Office is driven to provide support for student success and to enhance the academic and administrative activities of the University. We ensure the accuracy, integrity, and security of the academic records of the University. Our expertise in student records, curriculum, and University academic policies and procedures helps to provide quality services to students, faculty, staff, alumni, and the community.

The Division of Academic Affairs encompasses a wide array of activities and functions that ensure the overall academic quality of the institution. This includes providing administrative oversight and academic leadership for: the College of Business Administration; the College of Arts, Social Sciences & Humanities; the College of Science and Health; the School of Education; Murphy Library; Records and Registration; Financial Aid; Career Services; Academic Advising; Graduate and Extended Learning; the Office of Research and Sponsored Programs; the office of Undergraduate Research and Creativity; the Center for Advancing Teaching and Learning; Institutional Research; and International Education & Engagement. Academic Affairs also provides leadership and support to the nearly four hundred full-time faculty and instructional academic staff, 73 percent of whom hold terminal degrees. Through its various functions, the Division of Academic Affairs supports students in the pursuit of excellence in undergraduate and graduate education as well as scholarly activity.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.