Contract Monitor – Southside & Peninsula

Job Description

Title: Contract Monitor – Southside & Peninsula
State Role Title: Engineering Technician III
Hiring Range: $52,196 – $84,819
Pay Band: 4
Agency: VA Dept of Transportation
Location: Interstate Management Office
Agency Website: www.jobs.virginia.gov
Recruitment Type: General Public – G
Job Duties
The Virginia Department of Transportation (VDOT) Hampton Roads District is seeking a Contract Monitor at its Interstate Maintenance Office. As the Contract Monitor, you will provide nightly oversight over contractor performing maintenance activities on interstates and major primaries to include all facilities and assets. Monitor work to ensure compliance with specified contract requirements. Assist Residency or District with contractor compliance reports and planned work activities. Contractor Oversight and Performance Oversight of contractor activities supporting the district’s contract administration responsibilities. Conduct field reviews assessing general asset conditions, status of work in progress and final review of completed work. Communicate with the contractor, VDOT staff or others regarding work status, unusual events or technical assistance. Review and approve incident management plans and public information plans with the district and Central Office. Monitor contractor work performance ensuring compliance with contract requirements and contractor performance during significant events (snow, ice, hurricanes, floods, mud and rock slides, etc.). Conduct monthly meetings with the contractor reviewing performance issues and requesting contractor responses. Work Plan and Documentation Review contractor work plans, provide guidance, or encourage contractor to adjust work plan to meet maintenance needs. Provide reports on major work activities and advise on issues related to work plan. Compile diaries and photographs to document contractors work, adherence to timeliness requirements, quality of work and safety of workers and traveling public. Coordinate public information inquiries and announcements with Public Affairs. Communications Communicate with contractors to discuss contract questions, resolve conflicts and to review and respond to citizen concerns and complaints regarding contract related issues. Review safety issues and communicate to contractor. Quality Assurance and Control Provide contract quality assurance by evaluating contracted work and operations to ensure work meets standards set forth in contract and VDOT specifications, standard, manuals and plans. Prepare reports on quality of work accomplished and monitor contractor achievements for performance requirements. Notify contractor, district and central office staff of work requiring remediation. Ensure remediation work is completed. Interstate Quality Assurance and Control Provide maintenance contract quality assurance by evaluating contracted maintenance work and operations management to ensure work meets standards set forth in contract and VDOT Road and Bridge specifications, standards, plans, materials testing, environmental, traffic and work zone safety and other VDOT documents. Contract Monitoring Monitor contracts and provide guidance and direction to field workers. Review and verify completed contract work. Address and document contractor performance issues and notify manager. Review requirements and interpret and identify contract specifications. Perform contract monitoring, field inspections and audit of operations based on performance data. Monitor compliance with established standard operating procedures. Incident Management Serve as liaison between VDOT and contractor in monitoring emergency operations throughout assigned area. Ensure emergency operations plan is implemented by reviewing actions such as incident management, winter maintenance, snow removal and other preparedness activities.

Minimum Qualifications

Ability to obtain and maintain required certifications.

Demonstrated ability to communicate effectively with diverse audiences and conduct meetings.

Ability to evaluate the work of others.

Knowledge of highway maintenance, construction equipment, materials and methods.

General knowledge of VDOT’s Road and Bridge Standards and Specifications, roadway maintenance and construction practices and policies, and OSHA and environmental regulations and laws.

Ability to plan, monitor and evaluate contractual personnel activities.

Ability to gather, analyze data and maintain accurate records.

Experience in interpreting policies and procedures.

Intermediate Work Zone Traffic Control Safety

CPR with AED, Standard First Aid, and Blood Borne Pathogens (BBP) Combined Course

Additional Considerations

Experience in highway maintenance and construction activities, as well as contract development and administration.

Intermediate Work Zone Traffic Control Safety

Experience in developing contract specifications and engineering estimates.

Experience in an operations maintenance environment and experience working with contracts for traffic control devices, TOC Operations, safety service patrol and contract administration.

CPR with AED, Standard First Aid, and Blood Borne Pathogens (BBP) Combined Course

Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit http://www.virginiadot.org/jobs/information_for_employees.asp Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. DHRM has also published a companion guidance document for the Alternative Hiring Process for persons with disabilities which can be found at Alternative Hiring Process (virginia.gov) VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. State applications will only be accepted as submitted online by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Multiple positions may be filled from this recruitment. The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview. Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility. State applications submitted via email, postal mail, fax, or in person will not be considered. We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Contact Information
Name: Wesley Jones
Phone: 757-956-3289
Email: wesley.jones@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer