Hourly Fiscal Technician – Rumford

Job Description

Title: Hourly Fiscal Technician – Rumford
State Role Title: Admin and Office Spec III
Hiring Range: $18.14 – $29.32/hr.
Pay Band: 3
Agency: VA Dept of Transportation
Location: Rumford AHQ
Agency Website: www.virginiadot.org/jobs
Recruitment Type: General Public – G

Duties

What drives you? Whether it’s knowing the work you do makes a difference, having great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to your professional development…At the Virginia Department of Transportation, we have something for YOU!

VDOT’s Fredericksburg District has exciting an opportunity available in its Saluda Residency Business Administration Department. We are seeking qualified candidates interested in joining our team who can provide financial support and services to include maintaining, calculating, researching, validating, and performing data input for carious accounting transactions. Transactions may include accounts payable, and other related fiscal service transactions, and interpret basic policy and procedures. This position will support staff with completing financial documentation for reimbursements request from localities and locally administered project agreements and track discrepancies with the invoice tracking sheet and agreements and recommend corrective actions to improve processes and document accuracy. Additional responsibilities may include: receiving of fuel, lot inventory, working with snow contractors in inclement weather, and offsite work related to emergencies (work at dump sites). Occasional travel for training an meetings may be required.

Required skills for job & position:

Knowledge of basic accounting and business principles sufficient to monitor and analyze data with the ability to interpret basic policies and procedures
Ability to perform duties with some degree of difficulty
Knowledge of office practices and procedures
Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs
Ability to report during emergency operations
Ability to prepare financial reports and run queries
Knowledge of financial management systems
Ability to communicate effectively orally and in writing with internal and external customers
Ability to work independently or as a member of a team
Ability to perform data entry accurately and efficiently into computerized financial systems
Knowledge of accounts payable and accounts receivable
Ability to interpret and apply basic policy, procedures and implement procedural and transactional changes
Skill in performing basic math calculations
Ability to work as part of a team
Ability to maintain orderly and easily accessible files, purge and dispose of files in accordance with records retention guidelines and schedules
Ability to analyze and interpret financial data

Minimum Qualifications

Experience performing data entry into automated financial systems
Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member
Knowledge of basic accounting and business principles sufficient to monitor and analyze data
Skill in the use of computers and software applications to include automated inventory software and Microsoft Office programs
Ability to report during emergency operations
Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes
Knowledge of office and program support activities
Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules
Skill in performing basic math calculations
Experience preparing financial reports and running queries

Additional Considerations

A combination of training, experience, or education in bookkeeping, accounting, accounts payable, accounts receivable, or related field desired
Knowledge and experience processing accounts payable and accounts receivable
Experience applying knowledge of GAAP, governmental accounting, internal controls, inventory, and compliance
Knowledge and experience performing account reconciliations and tracking time and attendance

Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp VDOT employees have shared Values and a Code of Ethics. http://www.virginiadot.org/about/missionandvalues.asp Your success in our organization depends upon modeling these values, therefore, if in agreement, we welcome you to apply. Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. This position is classified as designated to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public. “VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.” This is an hourly position that is limited to 29 hours a week, 1500 hours in a 12-month period and is not entitled to the state benefits package. State applications will only be accepted as submitted online by 11:55 pm on the closing date through the state recruitment platform (PageUp). State applications submitted via email, postal mail, fax, or in person will not be considered. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your application account to check the status of your application for this position. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application/resume, therefore, it is essential to fully complete each section of the application and provide detailed information or attach a resume. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.

Contact Information
Name: Priya Paranthaman
Email: priya.paranthaman@vdot.virginia.gov

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer